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What Is a Gantt Chart?

Learn to prepare a Gantt Chart


Project Plan represented as gantt chart with pen
ngkaki/E+/Getty Images

What is a Gantt Chart?

A Gantt chart is a bar chart used to illustrate a project schedule, including start and finish dates of activities and a summary of activities of a project. These activities form what is usually called the work breakdown structure of a specific construction project. Gantt charts serve as an excellent tool to show updated schedule status using actual complete shadings and vertical line representing the actual date. Gantt charts sometimes are prepared showing precedence activities and following activities and their relationships.

Gantt Chart Advantages

Using a Gantt chart offers the following advantages:

  • Gantt charts can be used to represent phases and activities of a project so they can be understood by general audience.
  • It can be useful to indicate the critical points on the chart with bold or colored outlines of the bars.
  • An updated Gantt chart helps manage the project and head off schedule problems.
  • Computer software can simplify constructing and updating a Gantt chart.

Drawbacks of Gantt Charts

Gantt charts can also have some setbacks:

  • A Gantt charts is not recommended to define the work breakdown structure and the schedule activities at the same time.
  • It has some limitations for large projects, or projects having more than 30 activities.
  • Gantt charts are not useful if they are intended to display information.
  • Gantt charts do not represent the complexity of a project.
  • Horizontal bars of Gantt charts misrepresent the actual resource requirements of a project.
  • Gantt chart with percent-complete shading may actually miscommunicate the true schedule performance status.

Gantt Charts: When to Use It

Gantt charts have a variety of uses among construction professionals. Gantt charts must be used under the following circumstances:

  • To communicate plan or status of a construction project.
  • To monitor tasks within a project.
  • To express the sequence and duration of specific tasks or process from a construction project,
  • To demonstrate which tasks depend on completion of previous tasks.

Gantt Chart Basic Procedure

The basic procedure must be followed to build a Gantt chart.

  1. Identify the steps or activities needed to complete the project.
  2. Identify milestones within the project.
  3. Identify the expected time required to complete each task.
  4. Identify the sequence of tasks and the order of precedence of tasks.
  5. Draw a horizontal time axis on the bottom of a page.
  6. Select a proper time scale to represent the length of tasks.
  7. Prepare a column on the left side of the paper; write down each activity and milestone of the project in their corresponding order of occurrence.
  8. Activities or milestones that occur at a specific point in time represent them using a diamond under the time the activity must happen.
  9. Activities that occur over a determined period of time draw horizontal bars, or an empty rectangle starting from the first day the activity will take place and finishing the day the activity ends. Do not fill inside the rectangle.
  10. Each activity or tasks must be listed in the Gantt chart.
  11. Fill up the diamond or the rectangle as each activity is being performed.
  12. Use a weight or plumb as vertical marker to illustrate that actual time and progress of the project.

Gantt Chart Considerations

Gantt charts are also modified with additional columns showing details such as the amount of time estimated to perform each task, how many resources are needed to complete each activity and/or the person responsible to execute the activity. Specific meetings or reviewing processes are not recommended to be listed on a Gantt chart because they might occur over a long period of time. Gantt chart will transmit a clear idea to construction professionals about what must be done to complete a specific task and can promote a healthy scheduling process.

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