Answering a Request for Proposal(RFP) effectively requires precision, knowledge and expertise of the subject, while convincing the owner of the virtues and characteristic that converts you in the best suited company for the related task. Requests for Proposals usually are evaluated by a group of directors with such expertise that rapidly can detect the credentials of the companies answering or competing for the specific project. Answering the Request for Proposal (RFP) is a virtue and we want you to get the job, so we provide these simple hints that will enable you to answer the RFP in an effective way.
1. Understand What the Client Wants
You must understand and answer completely the concerns and the expectation of your client. Remember that you cannot answer the same way each Request for Proposal received.
2. Solving the problem
If a Request for Proposal is issued, then a problem is occurring. You must evaluate the method you will use to solve or confront the problem. Present the skills, resources and methodologies available that you will use to solve the problem
3. Establish and Acknowledge the Client Priorities
Most agencies issuing a Request for Proposal have specific requirements that must be met, starting from the most important factor. Evaluate yourself and determine how much weight you are giving to that particular factor in your response. Present a clear and concise way on to deal with that important factor.
4. Project Scope
Understanding the scope of the project will allow you to prepare the best team, resources and time frame needed to deal with the issue
5. Client Expectations
Be real. Do not create idealistic scenarios with improbable solutions and methodologies, prepare real solutions, real team members, and answer with specific solutions and present, if available, current issues being solved.
6. Two is Better than One
Try to present alternative ways to solve the problem. Presenting multiple alternatives to choose will allow the client, to think that you have great experience, and that you can deal with unexpected conditions arising from the current problem.
Present specific examples of past experiences; identify similar solutions and similar problems that you have worked on. It will increase the faith in you and will convert you in one of the finalists.
8. You Are Not the Only One
Besides the answer to the client, you must also counteract your rival competition. Don’t think that you are the only one answering the proposal. Present real ideas of the benefit of selecting you against the other firms. Highlight you strength and try to minimize your weakness.
9. Added Value
Present to the client broader alternatives that will complement the request for proposal specific issue. Suggest other thing and action that will represent added savings to the client.
Include key people with experience working in similar projects. Use team members with extra-curricular activities, training and other learning experiences.
Present timeframe and specific schedules of how the problem will be solved or how the implementation process will last.
12. Provide References
Identify similar agencies with similar problems that you have worked on and what type of solutions and problems you have dealt with.